The BRS Blog on Interesting Ideas in Dental Practice Management Software
and New Developments in Information Technology

ADA article on new guidance for patient PHI in unencrypted emails

The ADA published an article on Feb. 26, 2016, summarizing new guidance from the Office of Civil Rights.  If a patient demands that Protected Health Information be provided via unsecure email, the health care provider must abide by the patient request after warning the patient of potential security risks of the unsecure email.

See for the complete article, and links to the HHS resources.

This ruling does NOT apply for provider-to-provider communications, which must be done using a secure method, such as encrypting messages.… Read the rest

BRS Dental presented at New York Dental Forum meeting

BRS Dental was invited to join other presenters at the New York Dental Forum’s Clinical Treatment Planning continuing education seminar on February 9, 2016 ( NY Dental Forum on Facebook  ).  The New York Dental Forum seminar was held at New York University’s College of Dentistry Rosenthal Aesthetic Institute.  Randy Smith, Senior VP of Consulting and Support, spoke on the New York State mandate requiring that all medical providers, including dentists, use only electronic prescriptions as of March 27, 2016 (delayed from March, 2015). Over two years ago BRS Dental partnered with DrFirst to offer dentists an integrated solution incorporating … Read the rest

Microsoft Drops Support for Older Internet Explorer (and Windows 8)

As previously announced by Microsoft, support for older versions of Internet Explorer has ended.  Windows 7 users should make sure they have installed Internet Explorer ver. 11, and should not be using any older versions of Internet Explorer.  When support is stopped for a browser or operating system, there are no new security patches, and malware may attempt to use newly-discovered vulnerabilities in the unsupported software.

If you are still using Windows XP (for which support ended April 2014) or Windows Server 2003 (support ended July 2015), this is another reason why you should upgrade or replace with a current … Read the rest

ADA CDT 2016 Code Changes

To follow up on the previous post, most insurance companies will require that claim submissions after January 1, 2016, use the ADA CDT 2016 codes. There are 19 new codes, 12 revised codes, and 8 deleted codes. The deleted codes include: D0260, D0421, D2970, D9220, D9221, D9241, D9242, D9931.
(This is intended as a summary of the code changes. Please consult the copyrighted ADA resources at ADA CDT Resources .)
New codes:
D0251 Image limited to exposure of complete posterior teeth in both dental arches…
D0422 Collection and preparation of genetic sample material…
D0433 Certified laboratory analysis to detect specific … Read the rest

ADA CDT 2016 to be required by some insurers

Every year or two the American Dental Association updates the Current Dental Terminology, which includes the procedure codes commonly used for submission of services to insurance companies.  In 2000 the CDT was designated as the HIPAA standard code set.  The most recently released version is CDT 2016.  The ADA retains a copyright to the CDT, and charges entities in the industry to use or reproduce the codes.  The ADA makes available resources, included printed and electronic copies of the CDT codes.  For more information on the ADA resources, see ADA CDT Resources

A number of dental insurance companies will require … Read the rest

What is Windows 10?

Microsoft announced a new operating system, Windows 10, to be released on July 29, 2015.  This has been advertised as a “free” upgrade, but not for everyone.

Windows 10 is a new operating system, following up on the release of Windows 8 and 8.1. Windows 8 was released in 2012, and to be charitable, was not really well-received. Windows 8 introduced a new “tile” interface, specifically designed for touch and small form factor devices like tablets and phones. 8.1 was released in late 2013 as an update to Windows 8, and included some usability improvements.

You may have seen notifications … Read the rest

Medicare Part D deadlines have been delayed

The CMS (Centers for Medicare & Medicaid Services) released a memo dated June 1, 2015, delaying the deadlines for provider enrollment or opt-out, and for enforcement of the prescription requirements for Medicare Part D coverage. The new deadline for provider registration is January 1, 2016, and for Medicare Part D prescription enforcement is June 1, 2016. For the complete memo on the CMS web site, see . Those dentists that treat Medicare patients and prescribe Part D covered drugs must either opt-in or opt-out of Medicare. If opting out, dentists cannot receive Medicare payments for two years. And, it … Read the rest

New York State does not allow “provider agents” for e-prescribing

By Randall Smith, BRS Dental, Vice President, Consulting and Support

DrFirst sent notification to remind New York State users of their Rcopia e-prescribing service that on May 22nd, 2015, all “provider agents” in each practice would be transitioned to the role of “clinical staff” in accordance with New York Board of Pharmacy regulations. What this means is that clinical staff will only be able to queue up prescriptions for the practice, but the doctor will need to ensure they meet all the requirements per the New York Board of Pharmacy and then “send”. Previously, provider agents could “send” legend drug … Read the rest

Medicare Opt-in/Opt-out Deadline of June 1, 2015 fast approaching

By Randall Smith, BRS Dental, Vice President, Consulting and Support

First published here on our website back in September, 2014, I’ve set up this new post to remind dental offices that although direct billing to Medicare may be minimal, ALL dental offices need to make decisions before the deadline.  The ADA News (see ) published an article about the Centers for Medicare and Medicaid Services final rule from May, 2014, that set a deadline of June 1, 2015, by which time dentists that treat Medicare patients and prescribe Part D covered drugs must either opt-in or opt-out of Medicare.   … Read the rest

Hang up on phone phishing

We have reports from clients that phone “phishing” is occurring again.  “Phishing” refers to the attempts by criminals to steal your information or money, usually by pretending to be representatives of a legitimate organization or vendor.  Phishing attempts may be by email or phone call.  Recently, several clients have reported receiving phone calls at work or at home, from someone purporting to be from “Microsoft Windows”, explaining they detected a security problem.  Although caller ID or provided numbers appear to be in the USA, most of these calls originate from overseas criminal organizations.  If you did not initiate a support … Read the rest